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2025-02-24 Agenda

  • Start: 2025-02-24 18:00
  • Present: GDO, SysAdmin, Events, SysAdmin, Chair, PRO, Secretary, Webmaster, HelpDesk, First Year Rep, HelpDesk
  • Absent: Ordinary Member, Events
  • Excused: Treasurer, Vice-Chair, SysAdmin, Ordinary Member,
  • Late:

Agenda:

Please add your Redbrick username beside agenda items.
[name=Secretary] [color=blue]

If you cannot attend the meeting, please inform Secretary with your reason.
[name=Secretary] [color=red]

[!warning]

  • [x] Check previous minutes - Secretary

Chair:

  • Upcoming dates

    • AGM (Thinking) Thursday 27th March at 7pm CG86 (confirmed)
    • Admin, Webmaster, Helpdesk exams
      • Admins: Hackerclub 4th of march
      • Admin Exam: 21st-22nd march
      • Helpdesk exam: 18th march in 2nd hour of hackerclub
      • Webmaster exam: tbd
    • Monday, March 3rd, 2025 - Individual Nominations closed at 12.00 pm (DEADLINE)
    • Monday, March 10th, 2025 - Group Nominations close at 12:00 pm (DEADLINE)
    • CS Ball - Venue Booked for 29th March (Saturday)

  • Plan for the rest of the semester

    • hackerclubs and events

  • C&S Awards

    • Best Society Poster or Graphic, GDO to pick
    • Best Society Photograph, PRO to pick
    • Best Publicity Campaign, christmas party
    • Best Society Event, Events and Events to pick
    • Best Society Activity, hackerclub
    • Best Society Collaboration, karting
    • Best Society
    • Graduate Contribution to a Club or Society, gareth sig?
    • Alumni Engagement Award, rootholders?
    • Best Society Fresher, 1st year, tbd
    • Individual Award for Contribution to Society Life, tbd

  • Nominations

    • Events
    • SysAdmin
    • Chair
    • First Year Rep
    • PRO

Vice-Chair:

SysAdmins:

  • 3YP complete!
  • SIG is so kind!
  • mail fixing soon :tm:

Events:

  • Last week scratch hackerclub, low attendance but people enjoyed it - Events
  • next week admin bootcamp - Events

Treasurer:

HelpDesk:

  • How was last week’s hackerclub - Chair
    • Went fine enough. Humphrys himself showed up - HelpDesk
  • Plan for this week’s hackerclub - Chair
    • yup
  • Plan for next week’s hackerclub - Chair
    • Admin hackerclub

Webmaster:

  • SysAdmin looking into database authentication issue
  • User reminders will be ready this week
  • Other small issues on the github to be completed

Secretary:

  • Anything extra needed for the newsletter - Chair

PRO:

  • It seems like there’s nothin’ at all! Nothin’ at all! Nothing at all! - PRO
  • (with all seriousness nothing new from me), just waiting on any posters/info for upcoming events - PRO
  • Common room - ‘5 Re-Turn bags for new television’; what’s that about? :0 - PRO

GDO:

  • Required graphics for upcoming events - Chair

First Year Rep:

Ordinary Members:

Common Room Committee:

  • new members from engsoc added to groupchat - Events
  • Common Room was mopped and hoovered and sofas wiped down on Friday - Secretary

Points of Discussion:

AOB:

  • Happy Monday! - Secretary

Minutes:

Points of Info:

Started at: 18:05
Does Committee agree on last weeks minutes: yes
Ended meetings discussions at: 19:07

Chair Update:

  • AGM to be held (provisionally) on Wed 27th March, 7pm, CG86 - Chair
  • CS Ball venue booked, see date above - Chair
  • Exams for Sys-Admin, Helpdesk and Webmaster to be held by 21st-22nd and corrected prior to AGM (see relevant sections) - Chair & SysAdmin
  • Nominations for C&S Awards (individual closes next week, group submissions week after) - Chair
  • Christmas party, Tech Week, certain posters and ista posts up for consideration for nominations (this waffle lasted almost an hour I will fix this section after meeting let me live) - Secretary
  • DO NOT leave nomination submissions until the last minute - Secretary

Vice-Chair Update:

  • Vice-chair has despawned :( - Secretary

SysAdmin Update:

  • Admin Hackerclub to be held in advance of Admin exam - SysAdmin
  • Admin Bootcamp provisionally to be held on the following Wednesday - SysAdmin
  • Sys-Adminning will be running back at full capacity after 3YP submissions - SysAdmin
  • NextCloud, _ and Mail are all on the hit-list now - SysAdmin
  • Open invitation to committee members to offer RB services to other socs - SysAdmin
  • SIG may also now be giving us network switches :) - SysAdmin

Events Update:

  • To be determined as of 24/2/25 (this will be edited when an Event is decided). Admin Hackerclub postponed due to lack of Admin availability (pls stop giving conflicting info on this stuff please and thank you) - Secretary
  • I will fix - Events

Treasurer Update:

  • Hoodies have been ordered - Secretary

Helpdesk Update:

  • Helpdesk exam to be held on the 18th after Hackerclub - HelpDesk

Webmaster Update:

  • Webmaster exam (proposed 1-hour Theory or 24-hour Practical) - SysAdmin
  • Starboard and user reminders can be fixed up once database connection are sorted - SysAdmin

Secretary Update:

  • No - Secretary

PRO Update:

  • Clarification about a joke on the white-board - Secretary

GDO Update:

  • “I make poster” for Admin Hackerclub, Admin Bootcamp and Teaser for Admin Week. Can also make posters for technical role exams - GDO

First Year Rep Update:

  • Yes - First Year Rep

Ordinary Member Update:

  • CS Ball 29th March, RGB theme, wear red ties/dresses - Secretary

Common Room Committee Update:

  • Yes (see above) - Secretary

Points of Discusion:

AOB:

Hackerclub TLDR

  • Name:
  • Description
  • Date:
  • Time:
  • Room:

Event TLDR

  • Name:
  • Description
  • Date:
  • Time:
  • Room:

Action Items:

  • [ ] all - Read the minutes!
  • [ ] events - submit event plan for next week (pls verify if Tech week can be submitted as one event, and check details of intersoc with Karting)
  • [ ] helpdesk - prepare hackerclub for this week
  • [ ] GDO - make posters for hackerclub and main event

Useful Links: